Professional email signature generator, free
A clean signature in HTML and plain text, with no layout tables
Accent colour
In Gmail as in Outlook, paste the rendered result rather than the code: clipboard formatting is preserved.
HTML version
Fill in at least a name
Plain text version
Fill in at least a name
Everything is computed in your browser. Nothing is stored.
An email signature travels through software twenty years old and mobile apps that rewrite everything. That is why the usual generators produce unreadable nested tables. This one stays simple: a layout that holds in common mail clients, a plain text version for those that refuse HTML, and nothing depending on an image hosted elsewhere.
How to use it
How it works
Fill in your details
Name, job title, company, phone, email address and website. Any empty line is simply left out of the render.
Choose the styling
Accent colour and text size. What you see is what gets copied.
Copy both versions
The HTML version goes into your mail client's signature field, the plain text one into the equivalent field for plain text clients.
Worth knowing
Four things to keep in mind
No logo as an attachment
An image inserted from your disk goes out as an attachment on every message and triggers the paperclip icon. Use an image hosted online, or no image at all.
Four lines is enough
Name, role, phone, website. A twelve-line signature with a quotation and an environmental notice is skipped entirely by the reader, and weighs down every reply in a thread.
The phone number must be tappable
On mobile, a number in plain text has to be selected then copied. A tel link starts the call on one tap, which genuinely changes how many calls you get.
Test on a real phone
A signature perfect on desktop can unfold over six lines in a mobile app. Sending yourself a message remains the only check worth doing.
FAQ
Frequently asked questions
Copy the rendered HTML version, then paste it into Settings, General tab, Signature section. Paste the visual render rather than the code: Gmail keeps clipboard formatting.
Same principle, under File then Options then Mail then Signatures. Outlook rewrites part of the HTML: complex layouts are the ones that break, which is one more reason to stay plain.
No legal requirement imposes a notice in a signature. A company's legal particulars are mandatory on commercial documents, not in every email.
Only the ones you actually keep up. A link to an account abandoned three years ago does more harm than its absence.
Also
Other tools in the same family
Also
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